Functional Title & Level: Protocol Officer, NO-C
Duty Station: Port-au-Prince
Posting Period: 25 November 2022 – 9 December 2022
Job Opening Number: BINUH-VA-2022-012
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply.
Fully vaccinated status for COVID-19 or willingness to be fully vaccinated for COVID-19 may be required for this position.
Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
All applicants who consider themselves qualified and meeting the minimum requirements of this Vacancy Announcement (VA), should submit their fully completed and signed P11 via email at email@example.com.
Important: Please pay attention to the instructions on the VA when applying for the VA which will include functional title and the VA number. Incorrect submissions will not be considered. Applicants will be held responsible for misrepresentation/omission of information on their signed P11 applications.
Organizational Setting and Reporting
The Protocol Officer (Political) NO-C reports directly to the Chief of Staff (CoS) of the Special Representative of the Secretary General (SRSG) and Head of the United Nations Integrated Office in Haiti (BINUH), under the overall guidance of the SRSG.
Within delegated authority, the Protocol Officer will be responsible for the following duties:
• Under the guidance of the CoS and in close consultation with the Political and Good Governance section (PGG), facilitates protocol and ensures active liaison between the Mission, the Haitian Government, and the Diplomatic Corp as well as with political and civil society and community representatives.
• In close consultation with PGG, ensures coordination and maintains, updated contact data for all protocol interlocutors, inclusive of Haitian government officials, the Diplomatic Corp, political and civil society, and community representatives.
• In close consultation with PGG and other Mission services as required, reaches out to interlocutors to schedule meetings, coordinates invitations, books meeting rooms, requests refreshments, receives and accompanies all protocol interlocutors for whom meetings are requested by senior Mission officials.
• Assists in the drafting and clearance of Notes Verbales addressed to the Host Government and the Diplomatic Corp.
• Accompanies the SRSG and Senior mission officials on official meetings within Haiti, ensuring liaison and protocol matters with counterparts.
• Coordinates with authorities and other Mission elements the reception of the SRSG and/or visiting delegations at the International Airport as may be required.
• Performs other duties, as assigned by the CoS.
Professionalism: Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. Planning and Organizing: Develops clear goals for the team that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Education: Advanced university degree (Master’s degree or equivalent) in Law, Political Sciences, Public Relations, Public Administration, or other related fields is required. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience: A minimum of five (5) years progressively responsible experience in political science, international relations, law, events management, or related area is required. Experience in political outreach, protocol, external relations or public information in private industry, Haitian public administration, an International Organization, or an International NGO is desirable.
Languages: English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English and French is required. Fluency in university level oral and written Haitian Creole is required.
Assessment: Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.