Functional Title & Level:   Human Resources Assistant, GS-5
Duty Station:                      Port-au-Prince
Posting Period:                  16 to 30 January 2023
Job Opening Number:      BINUH-VA-2023-002

Special Notice
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply. 
Fully vaccinated status for COVID-19 or willingness to be fully vaccinated for COVID-19 may be required for this position.
Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
All applicants who consider themselves qualified and meeting the minimum requirements of this Vacancy Announcement (VA), should submit their fully completed and signed P11 via email at binuhrecruitmentteam@un.org. 
Important: Please pay attention to the instructions on the VA when applying for the VA which will include functional title and the VA number. Incorrect submissions will not be considered. Applicants will be held responsible for misrepresentation/omission of information on their signed P11 applications.

Organizational Setting and Reporting

This position is located within the Human Resources Section of the United Nations Integrated Office in Haiti (BINUH). The Human Resources Assistant reports to the Human Resources Officer.

Responsibilities 

Within delegated authority, the Human Resources Assistant will be responsible for the following duties:

Recruitment and placement 
•Assists in reviewing draft job openings ensuring that the evaluation criteria and responsibilities are in line with Generic Job Profiles (GJP) and standard/individual job descriptions;
•Assists with the review of applicants to ensure that candidates meet eligibility criteria, including requirements stated in the job openings;
•Initiates and follows-up on reference checks, in respect of academic verifications and employment records, ensuring the completion of the pre-recruitment formalities;
•Initiates and prepares offer of appointment, including Statement of Emoluments, for review by the Human Resources Officer;
•Assists with the scheduling and coordination of assessment of candidates, including written assessments; competitive recruitment examinations and Competency Based Interviews;
•Maintains up to date electronic roster for successful applicants to national category job openings, establishing contacts with candidates to update rosters;
•Advises staff and selected candidates on visa procedures and requirements.
Administration of entitlements and benefits
•Advises staff on the application and implementation of HR policies, procedures, regulations and rules concerning entitlements and benefits;
•Reviews and advises on entitlements and benefits for national and international staff;
•Assists with the monitoring and documentation of issues related to conditions of service of staff and advises the supervisor of any developments;
•Conducts research and prepares written responses to queries related to HR matters.
Performance Management and Staff development
•Assists with guiding staff on performance management and staff development, monitoring compliance as required;
•Assists in the organization and conduct of training courses and workshops in consultation and coordination with Training Units;
•Assists with the development and conducting courses related to general and human resources management needs.
Others
•Assists with the monitoring of staff related costs and expenditures in ERP and alerts the Supervisor on any projected shortfall;
•Ensures post management is conducted in line with established standard procedures and that Managers and staff are adequately advised and briefed on post related actions;
•Undertakes research on a range of HR related issues and prepares notes/reports;
•Assists with the compilation and preparation of statistical reports on HR related areas;
•Conducts exit interviews for separating staff and assists him/her in final arrangements;
•Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications;
•Assists with reviewing and processing requests for classification, advising and answering queries on classification procedures and processes;
•Assists in providing documentation and background materials relating to classification;
•Performs other duties as required.

Competencies 

Professionalism: Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Client and Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Planning and Organizing:Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education
High school or equivalent diploma is required. Technical or Vocational Certificate and/or training in human resources management, business or public administration, social sciences, education or related field experience is required.

Education 
High school diploma or equivalent is required. Course work/training in human resources are highly desirable. Very good computer skills; knowledge of UN HRIS (United Nations Human Resources Information System) applications andERP etc. is an advantage.

Work Experience 
A minimum of five (5) years of progressively responsible experience in human resources management, administrative services or related area is required. Experience in application of UN Staff Rules and Regulations in operational environment is desirable, including administration of a broad range of entitlements and benefits. Specific knowledge of UN electronic administrative tools, such as Umoja or Enterprise Resource Planning (ERP) is desirable. Previous experience working in UN missions or agencies in this role would be an asset.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English and French is required. Fluency of Haitian Creole is desirable.

Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.