Functional Title & Level:                   Property Management Assistant GS-4

Duty Station:                                     Port-au-Prince

Posting Period:                                 06 July-14 July 2021

Job Opening Number:                       BINUH-VA-2021-002

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff.  Female candidates are strongly encouraged to apply. 

All applicants who consider themselves qualified and meeting the minimum requirements of this Vacancy Announcement (VA), should submit their fully completed and signed P11 via email at binuhrecruitmentteam@un.org.

Important: Please pay attention to the instructions on the VA when applying for the VA which will include functional title and the VA number. Incorrect submissions will not be considered. Applicants will be held responsible for misrepresentation/omission of information on their signed P11 applications.

Organizational Setting and Reporting

The United Nations Integrated Office in Haiti (BINUH) was established by Security Council resolution 2476 and is mandated to promote and strengthen political stability and good governance, including the rule of law, preserving and advancing a peaceful and stable environment, supporting an inclusive inter-Haitian national dialogue, and protecting and promoting human rights in Haiti.

This position is located within the United Nations Integrated Office in Haiti (BINUH). The Property Management Assistant reports to the Chief Supply Chain Management. The Property Management Assistant is responsible for conducting physical verification to all UN property in the mission and for participation in various phases of the physical verification of assets within the mission.

Responsibilities

Within delegated authority, the Property Management Assistant will be responsible for the following duties:

•          Assists in receiving all deliveries of mission supplies.

•          Assists in conducting physical inspections and quality control of mission United Nations Property to ensure that all items are accounted for and in serviceable condition.

•          Assists in identifying anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action.

•          Processes Goods’ Receipt reports in Umoja and R&I Reports in electronic inventory management system.

•          Maintains on a daily basis accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals, and SOPs.

•          Updates all physical verification records and data entry in electronic inventory management system.

•          Assists stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DFS Directives, LSD Guidelines and mission's SOPs.

•          Manages and quality controls end-to-end warehousing and asset management processes.

•          Performs offline and online transactions to ensure quality control of records, data accuracy and IPSAS compliance.

•          Performs daily transactions in UMOJA related to asset management.

•          Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material.

•          Assists the supervisor in coordinating with SAUs in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards.

•          Prepares statistical analysis and trend analysis on United Nations property.

•          Performs other duties, as required

Competencies

•          Professionalism: Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•          Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

•          Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of three (3) years of progressively responsible experience in the field of property management, inventory control, logistics, procurement, or other related fields.

At least two years’ experience using UMOJA in asset management functions and roles is required.

Knowledge of Microsoft Power BI is an advantage.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English and French is required. Fluency of Haitian Creole is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.